Virtual Assistant

Full-Time · Remote

Annual Compensation Equivalent: $31,200–$62,400/year
Hourly Rate: $15–$30/hour

About the Role

We’re looking for a proactive and highly organized Virtual Assistant to support day-to-day administrative and operational activities across a distributed team.

You’ll handle administrative support, team logistics, vendor coordination, purchasing, research, documentation, and gifting operations for team members and clients. The role requires strong attention to detail, sound judgment, and the ability to take ownership of tasks with minimal direction.

What You’ll Do

• Manage scheduling, research, documentation, and general administrative tasks.

• Maintain internal trackers, records, and operational information.

• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.

• Support onboarding, team logistics, and ad hoc operational requests.

• Manage gifting operations for team members and clients.

• Research and source appropriate gifts based on recipient needs and preferences.

• Coordinate gift ordering, personalization, shipping, and delivery.

• Track gifting budgets, recipient information, orders, and vendor details.

• Anticipate operational needs and proactively follow tasks through to completion.

Requirements

• 3+ years of experience in administrative support, operations, virtual assistance, or a similar role.

• Excellent organizational and time-management skills.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• High ownership, reliability, and consistent follow-through.

• Strong research, problem-solving, and coordination skills.

• Ability to work independently with minimal supervision in a fast-moving environment.

• Good judgment when handling sensitive or confidential information.

Preferred Qualifications

• Experience working in a startup, technology company, or distributed team.

• Experience with gifting, vendor management, purchasing, shipping, or logistics.

• Familiarity with Google Workspace, Slack, and project management tools.

• Comfortable using AI tools to improve productivity and automate repetitive administrative tasks.

Compensation & Engagement

• Hourly rate: $15–$30/hour.

• Annual compensation equivalent: $31,200–$62,400 based on a 40-hour workweek.

• Full-time remote engagement.

• Actual earnings depend on hours worked and the applicable engagement terms.